Introduction

ESI Media Management is a hardware/software combination which provides audio and video monitoring directly through a compatible and properly equipped ESI Communications Server. These advanced capabilities help you reduce many of the inherent risks in your organization. Additionally, ESI Media Management is an “all-in-one” solution that eliminates the need to install and manage multiple systems from various vendors.

ESI Media Management collects and stores:

• Recordings of selected phone calls (call logging).
• Video camera recordings.
• Detailed call activity (more commonly known as SMDR data).
• Building access events1 from across your facility.

With ESI Media Management, you decide who’s authorized to access the stored information, so there’s no worry that information is getting into the wrong hands.

Benefits summary

ESI Media Management provides these and other benefits:

• Recording of all calls to and from employees for improved customer service and quality control.
• Capture and review of video from around your facilities using standard video cameras.
• Use of live video to improve facility monitoring and enhance access control.
• Review of system-wide building access events1 and call detail records for your employees.
• Quick location of a collection of related events using simple search criteria.

The details

• Overview
• ESI Media Manager
• Audio call logs
• Live and recorded video
• Building access records
• Call activity (SMDR)
• Visual overview

Overview

ESI Media Management is a hardware/software combination which provides audio and video monitoring directly through a compatible and properly equipped ESI Communications Server 1. These advanced capabilities help you reduce many of the inherent risks in your organization. Additionally, ESI Media Management is an “all-in-one” solution that eliminates the need to install and manage multiple systems from various vendors.

Components

ESI Media Management consists of the following components:

• ESI Applications Services Card (ASC)2 — One ASC is required to serve as the repository for all data collected by ESI Media Management applications.
• ESI Media Manager — This Windows®-based application is your one-stop interface for accessing data stored on the ASC. ESI Media Manager lets you easily filter and review data.
• ESI Video Viewer — A Windows-based application that lets your authorized users see live video provided by your ESI Communications Server via ESI Media Management.
• Compatible video camera(s) — Each compatible NTSC (analog) video camera communicates with its own ESI Video Adapter. ESI Media Management accepts a wide variety of third-party camera modes, both color and black-and-white. (Your Intelliphone Sales Representative will have more details.) An ESI-approved IP video camera3 doesn’t require the ESI Video Adapter.

Features at a glance

• Call logging
  ESI Media Management gives you the flexibility to choose which calls to record — either all calls or selected lines, departments, or extensions.
• SMDR call activity records
  With ESI Media Management, an ESI Communications Server stores SMDR (call activity) data directly on an Applications Services Card2. ESI Media Manager software enables authorized users to find, sort, and evaluate basic SMDR data, which can be exported to standard .CSV-format files for use in a spreadsheet or database.
• Surveillance of controlled areas
  Your organization probably has one or more secured areas where valuable property is located. You can further protect your property by adding video monitoring to areas such as computer rooms, warehouses, or medicine closets. Your ESI Communications Server1 can be programmed to alert users via pop-up video whenever motion is detected by either analog cameras (connected to optional ESI Video Adapters) or compatible IP cameras3.
• Video recording
  If your ESI Communications Server1 is equipped with optional video cameras, video data from the cameras are streamed to and saved on the ESI system. ESI Media Manager makes it easy to view the video data, which is stored on the system as MPEG-4 files that ESI Media Manager can save to a PC.
• Enhancements to ESI Presence Management
  In combination with optional ESI Presence Management, ESI Media Management’s video capabilities let you put a face with a fob and actually see who’s entering your building. If access is denied, you can visually determine who tried to gain access. You also know who you’re admitting, by communicating with delivery personnel or visitors to your facility. Users of ESI Video Viewer software can respond automatically to Call-key and fob-access events in ESI Presence Management.
• Data filtering
  With ESI Media Manager, it’s simple to find critical business information using built-in filters, as well as to store favorite filters for later use.
• Data archiving
  An administrator-level user can set automatic archival of stored data. Specific data can easily be exported to standard PC formats (e.g., .WAV, .M4V).
• Ease of use
  Anyone who can point and click a mouse can use ESI Media Management.
• Ease of control
  The ESI Media Manager and ESI Video Viewer applications are managed through the ESI Communications Server. It’s easy to control what stored information, and which camera views, are available for each authorized user.

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ESI Media Manager

ESI Media Manager is a Windows®-based application that serves as your one-stop interface for accessing data stored on the Applications Services Card2. ESI Media Manager lets you easily filter and review data.

When launched, ESI Media Manager automatically retrieves events stored on your ESI system’s Applications Services Card2 and displays a list of events (right) in four distinct groups:

• Video Recordings.
• Audio Call Logs.
• Call Activity (SMDR).
• Fob Activity (ESI Presence Management fob events).

To make it easy to filter and find critical information, the ESI Media Manager window is divided into three main sections:

1. Data categories and stored filters.
2. Filter criteria.
3. A list of events associated with the event type you’ve selected in the left panel.

Regardless of the data category being viewed, you can filter the data (below). Commonly used filter criteria can be saved and used during your subsequent searches.

This is followed by a sortable list of available events of the type you selected for viewing:

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Audio call logs (call logging)

Your ESI Communications Server1 can serve as an automatic call recording system (call logger), to improve your ability to monitor activities throughout your organization. ESI Media Management lets you decide which calls to record — either (a.) all calls or (b.) selected lines, departments, or extension. This flexibility makes it simple to make modifications at any time to best fit your needs.

Each recorded audio event includes a wealth of data about the call, including: the call date and time; call duration; call direction (inbound, outbound, intercom or transferred call); the name and number of the caller; the CO line or extension of each person in the call; notes indicating whether the RECORD key or the privacy-on-demand key was used and if the recording was a conference; and the file name of the recording.

Recordings of calls are stored on the Applications Services Card2. When necessary, authorized employees can use ESI Media Manager to find and playback any of these audio recordings directly on a PC, thanks to the application’s built-in player (below). User authorization is controlled by your ESI system administrator and is done on an extension-by-extension basis. This way, you can control access to stored recordings based on users’ areas of responsibility.

The audio recordings also can be exported in .WAV format for playback in most other PC-based audio applications.

Advantages of audio call logs

Call logging is a beneficial risk management tool for many reasons, including:

• Enhancing staff training and development.
• Effectively managing customer quality control.
• Recording conversations or conference calls to eliminate potential disagreements.
• Safeguarding personnel when threatening or abusive calls are received.
• Verifying customer orders, service requests, and technical support.

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Live and recorded video

Live video monitoring

ESI Media Management offers live video monitoring, which enhances your ability to manage facilities, control access to sensitive areas within facilities, and provide security monitoring for both property and individuals. With the ESI Video Viewer application, any organization with an ESI Communications Server1 can have a facility monitoring solution that’s easily installed and simple to use. ESI Video Viewer also works with ESI Presence Management to provide additional security features. Your Intelliphone Project Manager works with you to set up which users are authorized to install ESI Video Viewer and which camera views each authorized user can access. ESI Video Viewer is available in two versions:

• Advanced Video Viewer (right) — Allows simultaneous viewing of multiple cameras, creation of customized layouts, and the ability to receive color-coded visual alerts from different events (motion detection and several events related to ESI Presence Management). Requires a license.
• Basic Video Viewer — Requires no additional license and is available at no cost. Each authorized Basic Video Viewer user can view a single camera that has been associated with an ESI Presence Management RFID Reader.

Advantages of live video monitoring

Pairing live video monitoring capabilities with ESI Presence Management gives you an edge when it comes to keeping an eye on your organization. Here are just a few of the ways you’ll benefit:

• Easily monitor secured areas and quickly spot unusual activity.
• Visually identify who is requesting entry to your facility. Use ESI Video Viewer to see who’s at the door before the person even rings the bell.
• Keep an eye on sensitive areas, like a server room.
• Enhance access control by seeing who’s entering and exiting secured areas.

Recorded video

ESI Media Management gives authorized users the ability to review video recordings from standard video cameras throughout the facility. Video events are recorded from all ESI Video Adapters and cameras installed on the ESI system1 and stored on the ESI Applications Services Card2. Users can quickly find and play the recorded video directly from the ESI Media Manager application (right). This capability enhances your organization’s ability to manage facilities and provides security monitoring for both property and individuals. Any individual user will have access to view video from only those cameras for which he or she is approved. These will be the same cameras from which the person can see live video in the ESI Video Viewer application. (The ESI Media Manager system administrator has authorization to view video from all installed ESI Video Adapters and cameras.)

The video recordings are stored in the MPEG-4 SP format and can be exported for playback in PC-based applications compatible with MPEG-4 SP video (such as the free VLC Media Player).

Advantages of recorded video

• Provides a historical visual record of access to your facility or secured areas.
• Enables quick location of recorded events, for exporting to an HR department, external authorities, and other individuals who require such data.

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Building access records

Your ESI Communications Server1, teamed with ESI Presence Management, lets you monitor and record building access events from RFID Readers throughout your building. The ESI Media Manager administrator can filter records by employee name or extension, and then review all the building access details.

Building access records can be exported from the ESI Applications Services Card2 in standard .CSV format for use in a spreadsheet or database.

Advantages of building access records

• Allow you to identify and monitor secured areas, and quickly spot unusual activity.
• Provide managers a “quick” list of entrance and exit times, for reference in employee reviews.

Call activity (SMDR)

Unlike typical business communications systems, an ESI Media Management-equipped ESI Communications Server1 stores call detail records, more commonly known as SMDR, directly on the Applications Services Card. ESI Media Manager makes it easy for the ESI Media Manager administrator to find, sort and evaluate basic SMDR data so you can make informed management decisions.

All call activity events collected from the ESI system are stored on the ESI Applications Services Card2. There is no audio associated with these events. Each system call activity event includes the following information:

• Date and time.
• Duration
• Direction (inbound, outbound or transferred)
• Department number (if applicable)
• Extension number.
• CO line number
• Digits dialed
• Account code (if applicable)
• Caller ID name and number.

Call activity (SMDR) data stored on the Applications Services Card is available to only the ESI Media Manager administrator. Only one extension may be assigned as administrator on any ESI Communications Server.

Call activity records can be exported from the ESI Applications Services Card2 in standard .CSV format for use in a spreadsheet or database.

Advantages of call activity records

• Provide details to evaluate call activity in your sales department.
• Help you see why long distance costs are on the rise.
• Enable you to measure how effectively you’re using your phone lines.

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Visual overview
of ESI Media Management

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